In my last post, I discussed how blogging, when done right, can be a valuable means for businesses to communicate with key audiences (customers, prospects, partners, analysts).  However, the nature of blogging itself is risky; it gives one individual a powerful platform for communicating to the masses. Businesses need to be very careful in minimizing blogging risks by vetting and approving company blog content.“WAIT,” the purist might say. “A blog is one person’s journal, a unique perspective on the world. It’s not authentic if it’s shaped around business priorities and messaging standards.” That’s true only if that individual is representing merely himself/herself to the world. If the blog, however, is on a company site, discussing company issues, that blog is a business ambassador and must behave as such.

Consider this blogging blunder by a Microsoft employee, a story that was detailed in Al Sacco’s blog on CIO.com. It’s an interesting case because the blogger was writing on his own personal blog page, but he divulged proprietary company information and a Web link to internal company resources that he learned of while at his job at Microsoft. In this case, the employee was at fault, fault, fault and should have known by confidential agreements and common sense that such information can’t be made public unless the company has made it public.

In this age of online social networking and blogging, it’s important for businesses to remind employees that they cannot share proprietary company information with the public. Few employees are out to be malicious, they just forget or (as we all are guilty of at times) they are just not thinking.

Businesses need to be rigorous in creating and updating confidentiality agreements. We all need to be reminded of what you can and can’t say about business information in public forums. Reading and signing confidentiality agreements is an important way to help employees better manage the information they are given.

As for company blogs and blog entries, businesses need to make sure they are centrally reviewed before they are posted. Whether it’s communication teams or management teams doing the reviews, all entries going on company Web sites should be checked for accuracy, good grammar and to ensure that no proprietary or inappropriate information is being leaked.

Company blogs are a company product and should be in their very best form when they hit the Internet. No business strives to communicate and deliver mediocrity and blog entries should not become the place to start.

Sarah Schunk
Senior Writer
ClearEdge Marketing

This entry was posted on Monday, October 8th, 2007 at 12:15 pm and is filed under Business & Marketing Strategy. You can follow any responses to this entry through the RSS 2.0 feed. You can leave a response, or trackback from your own site.